Reporting Structure

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Job Requirements

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Main Duties

Position Summary

• The Administrative Coordinator (AC) is the primary point of contact for the Anga Center. The AC is an integral part of the Anga Operations team, and they will report directly to the Regional Research Manager, collaborating closely with the Financial and Administrative Manager at ICAP in Nairobi, Kenya.
• The AC’s responsibilities include supporting regular office operations, screening phone calls, scheduling internal meetings, maintaining correspondence and communications for the Anga Center, coordinating all field and leadership team travel, and organizing the bi-annual Climate Justice, Health Equity, and Community Well-being conference.

Responsibilities

• Schedule all meetings, including monthly leadership team meetings, weekly operations team meetings, lab meetings for the Future Leaders in Climate Change and Health PhD cohort, External Advisory Board (EAB) meetings, and quarterly Community Collaborative Board (CCB) meetings.
• Plan and coordinate all conferences, workshops, and trainings, including the bi-annual Climate Justice, Health Equity, and Community Well-being (CJHECW) conference and trainings.
• Coordinate all travel for Field Managers, PhD students, the Leadership team, meteorological consultants, collaborators, and Community Data Collectors.
• Plan, schedule, and coordinate all community training events.
• Manage all correspondence through the Anga Center’s central email account and update its central calendar to ensure all leadership and operations team members comply with critical deadlines.
• Develop and grow social media, newsletters, and other communications for the Anga Center.
• Manage and route telephone calls to appropriate individuals.
• Order program supplies, process, report, and reconcile office expenditures
• Maintain physical and digital employee records, develop a filing system, and organize program documents in appropriate folders.
• Support the development of program presentations, spreadsheets, and reports. 

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Other Requirements

Minimum Qualifications

• Degree in Business Administration or similar degree and at least two years of experience in an administrative role. Preferred Qualifications
• Proven work experience as an Administrative Coordinator, Administrator, or similar role.
• Familiarity and exposure to grant-funded research project regulations and research programs.
• Hands-on experience with MS Office Suite (notably MS Word, MS Excel, and PPT), Zoom, and Google software (particularly Gmail, calendar, docs, sheets, and slides).
• Familiarity with office equipment, printers, and computers.
• Basic mathematics skills.
• Solid time-management abilities with the ability to prioritize tasks.
• Excellent verbal and written communication skills.
• Fluency in English and Swahili, both in writing and speaking.

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Location : Tanzania: Dar es salaam Dar Es Salaam
Industry :NGO/CBO/IOG/Project
Company : ICAP Tanzania