Reporting Structure

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Job Requirements

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Main Duties

Main accountabilities and responsibilities:

• Takes knowledge and observes Company HSE policy, rules and procedures;
• Proposes and works on any Contract process optimization initiative (working methods, procedures updates) in liaison with WD;
• Contributes to C&P reporting as per the project requirements;
• Participates in KPI and benchmarking exercises as necessary;
• Facilitates the internal communication between Contracts team and other entities of the company for WD matters related to “Procurement module”;

WORDAY Accounts and BPs administration:

• Follows the administration of Buyers (TAS – Non TAS) and Supplier Contract Specialists accounts;
• Follows the administration of Requesters (C&P Correspondents);
• Coordinates the Supplier Accounts creation / modification;
• Ensures that BPs fits to DoA and proposes improvements as necessary;
• Acts as WD Champion for the C&P team.

WORDAY Support:

• Point of contact of C&P Correspondents;
• Provides induction to new of C&P Correspondents and supports them in the creation of requisitions;
• C&P advisor for WD – Support C&P Contract Engineer for the management of their Contracts/POs (help in the management of Change Orders in WD for instance);
• Monitors the proper consideration of requisitions by Contract Engineers;
• Ensure refreshments on the use of WD and maintain the C&P WD Guide.

TAS (Technical Assistance Contracts) POs administration:

• Point of contact of TAS Buyers;
• Manages and maintains the TAS Purchases Orders (around 100) in WD (creation of POs TAS via EIB, management of POs, management and update of TAS personnel / PO via Excel files TZ / UG) – Renewal of all TAS POs at end of year;
• Point of contact for Account Payable officers for all matters relating to invoices / Provide advice to Account Payable officers as necessary.

Compliance and audits:

• Manage renewals of Due Diligences process – performs sample checks on DD files;
• Ensure compliance of C&P Process in WD to C&P procedure

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Other Requirements

Requirements:

• Professional experience: first practical experience in ERP administration (experience in WORKDAY would be a plus), Accounting or as Cost Control assistant.
• Degree in Accounting or Quantity Surveying.
• Good knowledge of MS suite (particularly Excel) and of ERP if possible.
• Fluent in English. Knowledge of French would be a plus.
• Comprehensive knowledge of the C&P process

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Location : Tanzania: Dar es salaam Dar Es Salaam
Industry :Consultancy
Company : Exact Manpower Consulting Ltd