Procurement Officer
Procurement Officer
Exact Manpower Consulting Ltd
Reporting Structure
Report To:
Senior Procurement Officer
Interact:
employees,management,clients
Job Requirements
Education:
Job Level:
Intermidiate Level
Gender:
Both
Experience:
2 Years
Ability and Skills:
Work under pressure
Culture:
Multiculture
Knowledge:
communication , negotiation , Organization , Proactive , Management
Personality:
Dependable & team player
Languages:
Main Duties
Job Summary
- The Procurement Officer is a key member of the procurement team, responsible for managing the complete lifecycle of purchase requests—from inquiry and quotation to order placement, delivery, and reporting. This role demands precision, proactive communication, and a commitment to securing the best value for the company while ensuring compliance with established procedures.
Key Responsibilities
Order Processing & Request Management
- Promptly receive and digitalize purchasing requests, ensuring clarification of any ambiguities and proper prioritization.
- Adhere to prescribed procedures and timelines to process each request efficiently.
Vendor Sourcing & Quotation Management
- Obtain at least two to three competitive quotations for every requested item.
- Thoroughly review and analyze vendors’ supply options and pricing to guarantee the best value in terms of quality, price, and delivery schedule.
Documentation, Communication & Decision Support
- Prepare clear, logical memos and decision-making documentation for the Head of Procurement, Department Head, and General Manager.
- Accurately complete order documents and secure necessary approvals from relevant managers.
- Inform the accounting department and designated storekeeper immediately upon finalizing orders.
Logistics & Delivery Coordination
- Organize purchasing trips as required, ensuring timely execution of procurement activities.
- Oversee the receipt of goods, verifying that product quality and quantity meet specified requirements.
- After a thorough security check, ensure the seamless handover of items and accompanying documents to the storekeeper.
Negotiation & Cost Management
- Negotiate favorable pricing and supplier terms, proactively addressing potential business issues to protect the company’s interests.
- Develop and implement strategies that drive cost savings and meet or exceed supplier performance targets.
Process Oversight & Reporting
- Monitor and routinely update the status of requests and orders to ensure process integrity and transparency.
- Prepare comprehensive reports on purchases, cost analyses, and related statistics for senior management.
Team Support & Continuity
- Provide backup support by temporarily assuming the responsibilities of other procurement staff when necessary.
- Ensure appropriate, documented handovers of duties and responsibilities during staff absences.
- Undertake additional tasks and projects as required to respond to evolving company needs.
Other Requirements
Qualifications & Skills
- Strong organizational and time management skills with the ability to work efficiently under pressure.
- Excellent verbal and written communication skills (in English and Swahili), enabling effective coordination with both internal teams and external vendors.
- A keen eye for detail and demonstrated ability to produce accurate, high-quality work.
- Effective negotiation skills and a proactive approach to vendor management.
- Proficiency with digital tools and procurement software to facilitate a streamlined workflow
- Minimum Education: Diploma/ Degree in Procurement and related studies.
- Work experience: 2>years
Location :
Tanzania:
moshi
Kilimanjaro
Industry :Manufacturing
Company :
Exact Manpower Consulting Ltd
