Reporting Structure

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Job Requirements

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Main Duties

Job Summary:

• We are looking for a professional, friendly, and well-organized Receptionist cum Secretary to manage front desk duties and provide secretarial support to management. The ideal candidate will be the first point of contact for visitors and clients, while also handling administrative and clerical tasks efficiently to support daily office operations.

Key Responsibilities:

Reception Duties:

• Greet and welcome visitors in a professional manner.
• Answer and direct phone calls promptly and accurately.
• Manage incoming/outgoing mail and deliveries.
• Maintain a clean, tidy, and organized reception area.
• Provide basic information to clients and visitors about the company and services.

Secretarial Duties:

• Schedule appointments, meetings, and travel arrangements for executives.
• Prepare and format correspondence, reports, and other documents.
• Maintain and update filing systems, databases, and records.
• Take minutes of meetings and distribute as required.
• Handle confidential documents with integrity and discretion.
• Monitor and order office supplies and manage stock levels.

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Other Requirements

Qualifications:

• Diploma in Office Administration or Secretarial Studies preferred.
• Proven work experience as a receptionist, secretary, or in a similar administrative role.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Professional attitude and appearance.
• Ability to multitask and prioritize workload in a fast-paced environment.

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Location : Tanzania: morogoro Morogoro
Industry :Transportation
Company : Exact Manpower Consulting Ltd